Notarial and document legalisation services

Notarial services are only available where the documents are Australian in origin, or intended for use in Australia. Ensure you provide correct written instructions to our staff. Fees apply (see details here).

Notarial services available in Japan

Fees and Payments

Notarial services in person

Notarial services are by appointment only. All Notarial clients must have an appointment in order to enter the Australian Embassy in Tokyo for the safety of yourself, other Embassy visitors and staff.

When visiting the Embassy in Tokyo or Consulate-General in Osaka for consular, passport or notarial services you must have an appointment and wear a mask. Please arrive no earlier than 15 minutes prior to your appointment in Tokyo and 5 minutes prior to your appointment in Osaka. We ask that you avoid bringing anyone to your appointment who is not required to attend. Please do not attend an appointment if you are feeling unwell or have been in contact with someone who has been unwell. If you need to reschedule your appointment, this can be done online or contact us to reschedule it.

Australian Embassy, Tokyo Australian Consulate-General, Osaka

The Department of Foreign Affairs and Trade (DFAT) uses third-party software (Setmore) to manage the Embassy / Consulate-General’s appointments. Your personal information (including your name and contact details) will be collected by DFAT via Setmore to book your appointment and for related purposes. By proceeding with this booking, you are consenting to the collection of this information by Setmore on DFAT’s behalf for these purposes. If this information is not collected, DFAT’s ability to arrange your appointment will be limited. Your personal information will be handled by Setmore in accordance with Setmore’s Privacy Policy, and by DFAT in accordance with DFAT’s Privacy Policy.

Notarial services by mail

Only the following Notarial services can be submitted by mail:

Certified Copy of Original Documents
Authentications or Apostilles
Certificate of No Impediment applications appropriately witnessed (only those witnessed by an Australian mission or local notary public are acceptable). Signatures witnessed by other Australians with valid qualifications or occupations who may be able to witness signatures in Australia, will not be accepted for Certificate of No Impediment purposes in Japan.

Notarial services by mail are offered from within Japan only.

Please print and complete a Notarial Request Form and the corresponding Notarial Checklist within the form (Word | PDF).

Please print and complete a Credit Card Authorisation Form to pay for your selected Notarial Service.
Fees are the same as services provided in person.

Your documents will be returned to you unprocessed if you have not completed the Notarial Checklist prior to mailing your documents.

Please note due to COVID-19, notarial services by mail are currently only being processed by the Australian Embassy Tokyo:

Australian Embassy Tokyo
Consular Section
2-1-14 Mita, Minato-ku
Tokyo, 108-8361

We aim to return documents within 5 working days.

We recommend you use a form of registered mail (kakitome / kannikakitome / Letter Pack etc.) so you can track your documents.

For further information, please visit our FAQs.

Notarial Disclaimer

Please ensure that documents relating to the notarial services you require from the Australian Government/Embassy/Consulate, are presented in the correct form and that you provide the correct instructions for the notarial service you require.

If you are unsure of the legislative requirements relating to the notarial service you require, you should seek independent legal advice.

Please note that neither the Australian Government nor the Australian Embassy/High Commission/Consulate in Post/Country guarantees the legal effectiveness of the notarised document or the accuracy of its content.

Fees paid for notarial services are non-refundable.