Please note: From 1 June 2020, the Australian Embassy Tokyo will accept credit card payments only (Visa/Mastercard/Amex Credit and Debit Cards only) for all notarial services and Australian passport applications.
For in person notarial services and Australia passport applications at the Australian Consulate-General in Osaka, cash will continue to be the only accepted form of payment.
TEMPORARY PASSPORT ARRANGEMENTS DURING CORONAVIRUS (COVID-19) PANDEMIC
In response to the COVID-19 situation in Japan, temporary passport arrangements have been implemented to allow for Australian citizens in Japan to apply via mail for a Limited Validity Passport. A Limited Validity Passport can be issued for a maximum validity of 12 months when an applicant cannot meet all requirements – in this case, when an applicant is unable to attend a face to face interview in Tokyo or Osaka due to the COVID-19 situation.
A 12 month Limited Validity Passport attracts the same fee as a normal Full Validity Passport. It may be exchanged for a free replacement passport valid for the remainder of the normal 10-year period for an adult passport or five-year period for a child passport, once a face to face interview with all original supporting documents takes place. This face to face interview must take place before the expiry of the Limited Validity Passport.
Mailed application will be accepted by the Australian Embassy Tokyo only. At this time, in person appointments for full validity passports and also for Emergency Passport applications are still available by appointment only at the Australian Embassy Tokyo and Australian Consulate-General Osaka. For the safety of our staff and visitors, we ask that you do not bring anyone to your appointment or interview who is not required to attend. Please book an appointment here.
For a mailed application, please follow the steps below for an Adult Passport Application or a Child Passport application. You should include the following when mailing in your application:
- A fully completed passport application form
- Two compliant passport photos. Please click here. (for adult application, please write your full name on the back side of one photo)
- Photocopy of your most recent passport AND address ID such as residence card or Japanese drivers licence
- Photocopy of one of the parent's passport AND address ID such as residence card or Japanese drivers licence (for child application)
- B11 General Declaration explaining why you are unable to attend an interview. Please click here for B11 Form.
- Passport fee payment by credit card. Please click here for the credit card authorisation form. (Please note that fees are charged in AUD when paying by credit card. During the temporary arrangements due to COVID-19, Limited Validity Passport postal applications will not incur the overseas surcharge).
- For clients submitting the PC8 full Application for an Australian Passport Overseas form (eg a child’s application), you should also include photocopies of all required documents: proof of citizenship, birth certificates, name change documents (including for parents), and an ID combination.
Once we receive your application, we will contact you to arrange a brief face to face conversation to be conducted online using a link we send to you. Generally this will be within 1-2 business days of receiving your application.
Your application fee covers the cost of your Limited Validity passport plus your replacement passport, provided you apply for the replacement in person at one of our offices before your Limited Validity Passport expires and meet all requirements, including presenting the originals of all supporting documents.
If you have any questions, please email: [email protected]
Adult passport applications
Renewing passports:
Renewing your passport is a quick and streamlined way to get a new passport. Click here to download a streamlined Australian Passport Renewal Application form. If you are ineligible to renew your passport using the above streamlined process, you will need to submit a full application with supporting document and a guarantor's endorsement.
You must provide two recent identical colour photographs of yourself with your completed passport application. Please ensure that your photographs comply with these strict guidelines. Unacceptable photographs will delay processing.
Applying for a new passport:
If you are an Australia citizen who is applying for a new Australian passport in Japan, you should complete an application for an Australian Passport Overseas.
You can:
- complete and print a Passport Application Form online
- email [email protected] to request a blank application form be mailed to you
- collect an application form from an Australian mission in Japan
You must provide two recent identical colour photographs of yourself with your completed passport application. Please ensure that your photographs comply with these strict guidelines. Unacceptable photographs will delay processing.
Child passport applications
If you are an Australian citizen under 18 years of age who is applying for an Australian passport in Japan, you are required to complete a full Application for an Australian Passport Overseas. Streamlined passport renewal is not available for child passport applications.
You can:
- complete and print a Passport Application Form online
- email [email protected] to request a blank application form be mailed to you
- collect an application form from an Australian mission in Japan
Required Documents:
When you apply for an Australian passport for a child you must provide:
1. Original documents which confirm the child’s identity and Australian citizenship
You will need to provide the child's full original Australian (or foreign) birth certificate. Where a foreign birth certificate is presented you must also provide an Australian citizenship certificate which can be issued by the Visas and Immigration Section.
Birth extracts, commemorative certificates, photocopies, or facsimile copies are not acceptable.
For applicants born in Japan:
If one parent is Japanese, please provide an extract of the Japanese Family Register koseki tohon or koseki shohon
If both parents are not Japanese please provide the shussei todoke kisai jiko shomeisho OR shussei todoke jyuri shomeisho (available from the City Office where the birth was registered).
If you are required to present foreign documentation that is not written in English, you must provide an English translation made by an approved translation service. English translations must be an exact copy.
For applicants born in Australia on or after 20 August 1986:
Please provide the applicant’s own evidence of Australian citizenship or proof of one parent’s Australian citizenship with one of the following:
- one parent's full birth certificate issued by an Australian RBDM before 20 August 1986
- one parent's passport issued on or after 20 August 1986 that was valid for at least two years and at the time of the child's birth
- one parent's Australian citizenship certificate detailing their acquisition of citizenship before the child's birth
2. Two recent identical colour photographs endorsed by a Guarantor
You must provide two recent identical colour photographs of yourself with your completed passport application. Please ensure that your photographs comply with these strict guidelines . Unacceptable photographs will delay processing.
3. Previous passport (not required for a first time application)
4. Consent from all persons with parental responsibility for the child
A passport may be issued to a child if the consent of all persons with parental responsibility for the child has been obtained. For more information see Children and Parental Consent.
5. Change of name of child (if applicable)
You must bring originals of documents that explain any name changes the child has had since birth or since obtaining Australian citizenship. A passport is issued in the child's birth (or citizenship) name, unless another name has been registered with the Australian Registrar of Births, Deaths and Marriages or the local equivalent authority in the child's country of permanent residency (if the child was born overseas), and you can provide the original of the change of name certificate (or local equivalent) or revised birth certificate. Anglicised names are not acceptable without a formal name change certificate.
If the child was born in Japan, obtained Australian citizenship prior to March 2009 and the certificate shows a different name to the name on their Japanese birth document due to either:
- romaji spelling of names; or
- Japanese Authorities not allowing a middle name or Australian parent's surname
The form B11 must be completed to explain the difference
If the child's name has changed more than once, please provide details of the most recent name change on the form and provide documents for each name change.
If the child's parents' current names are different to those shown on the child's birth certificate, documents that explain the difference must be provided.
Passport Fees
- From 1 June 2020, the Australian Embassy Tokyo will accept credit card payments only (Visa/Mastercard/Amex Credit and Debit Cards only) for all notarial services and Australian passport applications. Please click here for the current Passport fees at the Australian Embassy Tokyo
- For in person notarial services and Australia passport applications at the Australian Consulate-General in Osaka, cash will continue to be the only accepted form of payment. Please click here for the current Passport fees at the Australian Consulate-General in Osaka
Payment methods:
- The Australian Embassy in Tokyo accepts payments for Australian passport applications by credit card payment (Visa/Mastercard/Amex Credit and Debit Cards only).
- For the temporary arrangements allowing for Limited Validity Passport applications to be mailed to the Embassy in Tokyo during the COVID-19 payments must be made via credit card. Please click here for the credit card authorisation form. (Please note during the temporary arrangements due to COVID-19, Limited Validity Passport postal applications will not incur the overseas surcharge).
- Please note that fees are charged in AUD when paying for a passport application by credit card.
- Fees are payable upon lodgement in person of Full Validity Passport applications.
- Fees are subject to change and updated on the first working day of each month based on the current foreign exchange rate.
The above Passport fees apply and are payable under the provisions of the Australian Passports (Application Fees) Act 2015 and the Australian Passports Amendment Determination 2015.
* Replacement passports have the same expiry date as the passport being replaced. Adults with more than 2 years validity remaining on their current passport which has full visa pages are eligible to apply.
Lodging a passport application
Please book an appointment online to lodge your application at your nearest Australian mission.
Child applications aged 15 or under must be lodged by a parent or person with parental responsibility for the child.
Child applications aged 16 or 17 must be lodged by the applicant together with a parent or person with parental responsibility for the child. Applications must still include parental consent. The person lodging the child's application must also provide proof of identity.
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