Australian Embassy
Tokyo
Japan

Apply or Renew

When visiting the Embassy in Tokyo or Consulate-General in Osaka for consular, passport or notarial services you must have an appointment and wear a mask. Please arrive no earlier than 15 minutes prior to your appointment in Tokyo and 5 minutes prior to your appointment in Osaka. We ask that you avoid bringing anyone to your appointment who is not required to attend. Please do not attend an appointment if you are feeling unwell or have been in contact with someone who has been unwell. If you need to reschedule your appointment,  this can be done online or contact us to reschedule it.

 

Incomplete applications may not be accepted and will cause delays. Please complete the Passport Application Checklist / Postal Application Checklist  prior to submitting.

 

On this page:

 

Please note: From 1 June 2020, the Australian Embassy Tokyo will accept credit card payments only (Visa/Mastercard/Amex Credit and Debit Cards only) for all notarial services and Australian passport applications.

For in person notarial services and Australia passport applications at the Australian Consulate-General in Osaka, cash will continue to be the only accepted form of payment.

 

Temporary Passport Arrangements during COVID-19 Pandemic (Updated 27 May 2021)

In response to the COVID-19 situation, temporary passport arrangements have been implemented to allow for Australian citizens in Japan to submit passport applications via postal mail in exceptional circumstances.

To be eligible for a Full Validity Passport by post you must have been issued with a 10-year Australian passport since 2005 or be applying for a child’s passport, and meet one of the following criteria:

  1. Live in, or be applying in, a prefecture under State of Emergency
  2. Live in, or be applying in, a prefecture under Priority Preventative Measures (Manenboshi), where between-prefecture travel would be necessary to apply in person.

If you meet the criteria to apply by post:

  1. Prepare an application with the supporting documents listed on the Postal Application Checklist. Please read the instructions carefully, as incomplete applications will cause delays.
  2. Send your application to the Australian Embassy Tokyo (Postal address: 2-1-14 Mita, Minato-ku, Tokyo 108-8361).
  3. We will contact you to arrange a brief online video interview within 5 working days of receiving your application. Under our Client Service Charter, we aim to issue passports within three weeks after the online video call is completed, given all required documents have been confirmed.

If you do not meet the criteria to apply by post: you will be required to book an appointment for a passport interview at the Australian Embassy Tokyo or Australian Consulate-General Osaka and comply with our COVID Safe procedures (at the top of this page). 

If you hold a Limited Validity Passport and meet the above criteria: please submit an application via post before your current passport expires. If the new application is lodged after the Limited Validity Passport has expired, the full passport application fee will apply, and a Full Validity Passport will be issued. If you do not meet the above criteria, book an appointment to apply in person before your current passport expires.​​

For enquiries, contact [email protected] (please include your most recent passport number where relevant).

 

IF YOU HAVE A DIRECT FLIGHT TO AUSTRALIA (NOT VIA A THIRD COUNTRY) 

Under exceptional circumstances, Australian citizens can enter Australia without a valid Australian passport (ie. holding an expired Australian passport).

If you don’t have a valid passport, and urgently need to travel before a passport (including an emergency passport) can be issued, please advise airline staff you are an Australian citizen and do not require a visa to enter Australia (even if you are a dual citizen).  The airline will contact the Australian Border Force to verify your citizenship. You must carry other identity documents with you. For more information click here.

It is important you get to the airport early in case of any delays. Departure from the country you are in is subject to the rules and decisions of authorities in that country. Please note that upon arrival in Australia you will be subject to a mandatory 14-day quarantine at a designated facility (for example, a hotel) at your port of arrival. For more information click here.

If you are travelling to a different country and do not have a valid passport, please lodge an application for a new Australian passport. 

 

 

Adult Passport Renewal Application

If you are renewing the passport that is still current, or expired less than three years ago, you are qualified to use a single page streamlined renewal form.

Required documents:

                         Fees at the Australian Embassy Tokyo (Credit / Debit cards with VISA / MasterCard / American Express only)                               

                         Fees at the Australian Consulate-General Osaka (Cash only)

If you have checked all of the above, please click here to make an appointment at the Australian Embassy Tokyo or at the Australian Consulate-General in Osaka to lodge your application in person.

 

 

Adult Passport Application

If your previous passport has expired for more than 3 years, or if you are applying for a First Adult Passport, Replacement of Emergency Passport, Replacement of Lost or Stolen Passport or Replacement of Seriously Damaged Passport, you must submit a full application including the following documents.

Required documents:

  • Application form (Can also be obtained by contacting your nearest Australian Mission)
  • Guarantor (Australian citizen or foreign citizen currently employed in approved occupation)
  • 2 Australian Passport photos (Endorsed and signed by the Guarantor on the back of 1 photo)
  • Current or most recently expired Australian Passport (Including Child or Emergency Passport. Ignore if applying for first passport)
  • 2 IDs with photo and/or address (Japanese Residence Card / Driver’s Licence / My Number Card / Others)
  • Passport Fees    

                         Fees at the Australian Embassy Tokyo (Credit / Debit cards with VISA / MasterCard / American Express only)                               

                         Fees at the Australian Consulate-General Osaka (Cash only)

If born in Australia:

If born overseas (including in Japan):

  • Foreign Birth Certificate (In Japan: Koseki touhon / Shusseitodoke Kisaijiko Shoumeisho / Others) Original document only, copy not acceptable.
  • Professional English Translation (NAATI) of Foreign Birth Certificate. ONLY if the foreign birth certificate is not in English. Original document only, copy not acceptable.
  • Proof of Australian Citizenship (Australian Citizenship Certificate) Original document issued by Department of Home Affairs only, copy not acceptable.

If you have checked all of the above, please click here to make an appointment at the Australian Embassy Tokyo or at the Australian Consulate-General in Osaka to lodge your application in person.

 

 

Child Passport Application (Under 18 years old)

Required documents:

  • Application form (Can also be obtained by contacting your nearest Australian Mission)
  • Guarantor (Australian citizen or foreign citizen currently employed in approved occupation)
  • Complete parental consent page by both parents (or original court order for exemption) Signatures must be witnessed by eligible witnesses. Page 4 of application form.
  • 2 Australian Passport photos (Endorsed and signed by the Guarantor on the back of 1 photo)
  • Current or most recently expired Australian Passport (Including Child or Emergency Passport. Ignore if applying for first passport)
  • Parent’s Passport (Australian or Foreign) Original document only, copy not acceptable.
  • Parent’s photo ID with address (Japanese Residence Card / Driver’s Licence / My Number Card)
  • Passport Fees    

                         Fees at the Australian Embassy Tokyo (Credit / Debit cards with VISA / MasterCard / American Express only)                               

                         Fees at the Australian Consulate-General Osaka (Cash only)

If born in Australia:

If born overseas (including in Japan):

  • Foreign Birth Certificate (In Japan: Koseki Touhon / Shusseitodoke Kisaijiko Shoumeisho / Others) Original document only, copy not acceptable.        
  • Professional English Translation (NAATI) of Foreign Birth Certificate. ONLY if the foreign birth certificate is not in English. Original document only, copy not acceptable.
  • Proof of Australian Citizenship (Australian Citizenship Certificate) Original document issued by Department of Home Affairs only, copy not acceptable.

If you have checked all of the above, please click here to make an appointment at the Australian Embassy Tokyo or at the Australian Consulate-General in Osaka to lodge your application in person.

Please note:

  • Child applications aged 15 or under must be lodged by a parent or person with parental responsibility for the child.
  • Child applications aged 16 or 17 must be lodged by the applicant together with a parent or person with parental responsibility for the child.

 

If you have any questions, please email: [email protected]

Go to Passport Topics for more passport related information.

 

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