Australian Embassy
Tokyo
Japan

Passport topics

TEMPORARY PASSPORT ARRANGEMENTS DURING CORONAVIRUS (COVID-19) PANDEMIC

In response to the Coronavirus (COVID-19) situation in Japan, temporary passport arrangements have been implemented to allow for Australian citizens in Japan to apply via mail for a Limited Validity Passport. For more information click here.

 

In this section:

 

For information on topics not featured on this page, please refer to our Passport FAQ or visit the Australian Passport Office website.

 

Passport Fees

  • From 1 June 2020, the Australian Embassy Tokyo will accept card payments only (Visa/MasterCard/American Express Credit and Debit Cards only) for all notarial services and Australian passport applications. Please click here for the current Passport fees at the Australian Embassy Tokyo
  • For in person notarial services and Australia passport applications at the Australian Consulate-General in Osaka, cash will continue to be the only accepted form of payment. Please click here for the current Passport fees at the Australian Consulate-General in Osaka

 

Payment methods:

  • The Australian Embassy in Tokyo accepts payments for Australian passport applications by card payment (Visa/MasterCard/American Express Credit and Debit Cards only).  
  • For the temporary arrangements allowing for Limited Validity Passport applications to be mailed to the Embassy in Tokyo during the COVID-19 payments must be made via credit card. Please click here for the credit card authorisation form. (Please note during the temporary arrangements due to COVID-19, Limited Validity Passport postal applications will not incur the overseas surcharge).
  • Please note that fees are charged in AUD when paying for a passport application by credit card.
  • Fees are payable upon lodgement in person of Full Validity Passport applications.
  • Our fees increase in line with the consumer price index on 1 January each year. Fees in Japanese yen are subject to change and updated on the first working day of each month based on the current foreign exchange rate.

 

The above Passport fees apply and are payable under the provisions of the Australian Passports (Application Fees) Act 2015 and the Australian Passports Amendment Determination 2015.

* Replacement passports have the same expiry date as the passport being replaced. Adults with more than 2 years validity remaining on their current passport which has full visa pages are eligible to apply.

 

 

Lodging a Passport Application

Please make a booking at the Australian Embassy Tokyo or at the Australian Consulate-General in Osaka to lodge your application in person.

 

Child applications aged 15 or under must be lodged by a parent or person with parental responsibility for the child.

Child applications aged 16 or 17 must be lodged by the applicant together with a parent or person with parental responsibility for the child. Applications must still include parental consent. The person lodging the child's application must also provide proof of identity.

 

 

Guarantors

To help us identify the person applying for an Australian passport, we need someone (a "guarantor") to complete the guarantor declaration in the application form.

The guarantor must:

  • be 18 years of age or over
  • have known the applicant for at least 12 months or since birth
  • not be related to the applicant by birth, marriage, de facto or same sex relationship, nor live at the applicant's address
  • possess a current (unexpired) Australian passport that was issued with at least two years' validity; OR be currently employed in one of the approved employment groups below
  • agree to be contacted by an Australian Passport Office representative to confirm the applicant’s identity
  • endorse the back of one photograph in English by writing "This is a true photograph of (applicant's full name)" and sign in black ink

 

Approved Employment groups

  • Accountants (Registered)
  • Bank Managers
  • Barristers, Solicitors and Patent Attorneys
  • Chartered Professional Engineers (Government Registered)
  • Clerks of Courts
  • Members currently serving in the regular Defence Forces with at least five years continuous service
  • Dentists
  • Police Officers with at least five years continuous service
  • Elected representatives of Parliaments
  • Judges
  • University professors of more than five years’ service
  • Members of the Chartered Institute of Company Secretaries
  • Marriage Celebrants
  • Pharmacists
  • Registered Medical Practitioners
  • Postal Managers
  • Teachers - full time early childhood / primary / high school teachers of more than five years’ service who hold university teaching qualifications and are registered to a Board of Education
  • Stipendiary Magistrates
  • Public Servants with at least five years continuous service
  • Registered Veterinary Surgeons
  • Registered Nurses

 

Please ensure that the guarantor signs the declaration and the back of the photograph using the same signature. Should the guarantor sign the declaration in Kanji then the signature on the back of the photograph should also be in Kanji.

The guarantor does not need to be living in Japan. For example, someone living in Australia that meets the above requirements would be acceptable.

Passport officers may contact your guarantor by telephone. As the applicant, you should ensure that your guarantor is aware of this and has provided appropriate daytime telephone contact details (preferably a mobile phone number). Any difficulties in contacting your guarantor will cause delays in issuing your passport.

Please ensure the guarantor dates the form using Australian Date Format (DD/MM/YYYY).

 

Passport Photographs

You must provide two recent identical colour photographs of yourself with your completed passport application. Photographs that do not meet ALL the requirements below will result in your passport application being rejected.

Please ensure that your photographs:

  • comply with the strict Camera Operator Guidelines
  • were taken at a professional photo shop (not taken or printed at photo booths, home or convenience stores)
  • were taken in the last six months
  • were taken with a plain white or light grey background. Photographs with a blue background will not be accepted by the Passport Office
  • were NOT modified or retouched photos (including background).

 

Please take care of your photographs; attaching them to the application form with glue, paperclips, staples or bulldog clips can mark or damage the photo making them unusable.

Our Camera Operator Guidelines in Japanese may assist you when explaining photograph requirements to camera/photo shop staff in Japan.

 

 

Professional English Translation

If you are required to present foreign documentation that is not written in English, you must provide an English translation made by an approved translation service. English translations must be an exact copy of the source document. Digital versions (email, PDF, photos, etc.) will not be accepted.

 

Please contact the National Accreditation Authority for Translators and Interpreters (NAATI) for a list of approved translators in your area. Visit the NAATI website to locate a translator. There are NAATI accredited translation services available in Japan.

 

If not translated by NAATI accredited translators, translations must be performed by a professional translation company or translator. The translation must be on their company letterhead or have their official company stamp, seal or certificate, and include their contact details. The person who translates the document must be a third party not related to the applicant in any way, nor living at the same address.

 

 

General Declaration (B11)

Where an applicant's circumstances require further explanation, passport interviewing officers may advice the applicant or parent (or person with parental responsibility) to complete a general declaration known as a Form B-11 General Declaration by Passport Applicant.

If you are required to submit a general declaration, please print off the following Form B-11 and complete in your own handwriting, using your own words.

Download Form B11 General Declaration by Passport Application. 

 

 

Japanese Birth Certificate

If one parent of the child applicant is Japanese, please provide an extract of the Japanese Family Register koseki tohon or koseki shohon

If both parents of the child applicant are foreign nationals, please provide the shussei todoke kisai jiko shomeisho OR shussei todoke juri shomeisho (available from the City Office where the birth was registered).

If you are required to present foreign documentation that is not written in English, you must provide an English translation made by an approved translation service. English translations must be an exact copy of the source document.

 

 

Names Different on Citizenship Certificate and Japanese Birth Certificate

If the child was born in Japan, obtained Australian citizenship prior to March 2009 and the Citizenship Certificate shows a different name to the name on their Japanese birth document due to either:

  • romaji spelling of names; or
  • Japanese Authorities not allowing a middle name or Australian parent's surname,

Please complete a Form B-11 to explain the difference.

 

 

Parent's Family Name Change since the Birth of Child (Due to Marriage or Divorce)

If a parent’s current family name is different to the name on the child’s birth document due to marriage or divorce, please submit:

 

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